Human Resources and Admin Manager

Job title: Human Resources and Admin Manager

Reporting to:  operations manager
Duration: Annually
Work location: Aden Main Office (with regular field visits )

Nahda Makers organization (NMO) Summary:

NMO is a humanitarian organization implementing several programs in WASH, Food Security and Livelihood, Shelter, Education and child protection Program in Yemen since 2012, with funding from different donors.
Nahda Makers Organization is looking for an efficient and qualified person to fill the post of Human Resources and Admin Manager to carry out the following tasks:

Job Purpose

Managing recruitment, growth and learning processes, employee relations and their entitlements, while supervising operating and service budgets and ensuring that employees of the organization adhere to the organization's administrative systems and procedures.

Tasks and Key Responsibilities

Participate in preparing strategies and public policies for human and administrative resources and contribute to their development.
2. Preparing the annual management plan and budget in line with the organization's strategic plan and the size of its humanitarian and development interventions during the year and measuring the level of progress in its implementation.
3. Designing and developing manuals and procedures for human and administrative resources and submitting them to the direct manager.
4. Generating ideas, activities, and events related to spreading culture, systems, institutional visions and positive relations between the work team in a way that achieves a continuous improvement of the work environment.
5. Contributing to supporting institutional development processes and supervising their deployment and strengthening among workers.
6. Developing tools for identifying training needs and monitoring the implementation of their outputs.
7. Monitor the inventory of human resources needs in accordance with the standards and requirements set by the Human Resources Department.
8. Ensure that recruitment processes are conducted in accordance with the procedures followed in the organization.
9. Building the team's capabilities in relation to human resources and administrative affairs.
10. Monitor the implementation of the organization's performance management system and procedures.
11. Supervising employee relations management operations.
12. Supervising personnel affairs operations such as vacations, promotions, allowances, allowances, penalties, grievances, complaints, termination of service, and others.
13. Propose daily follow-up mechanisms to attend and leave and supervise their implementation in accordance with the regulations followed in the organization and in a manner that does not violate the country's law.
14. Review the evaluation of job descriptions provided by all units according to the variables of the employees in the organization and ensure that they are implemented correctly.
15. Ensuring that employees' files and documents are complete, properly preserved, and updated manually and automatically.
16. Supervising and reviewing employee salaries and benefits, and participating in their approval.
17. Resolve all legal problems in coordination with the legal advisor, which is the result of a dispute between employees.
18. Circulate the official holidays, and ensure that the approved leave system is applied in the organization.
19. Submitting incentive proposals and adjusting salaries to employees based on changes in the work context.
20. Approving plans for distributing operational costs and salaries on the organization’s budgets and projects and supervising their implementation.
21. Approving the organization's procurement and operational services plans.
22. Approving requests for operational needs in accordance with plans and donor policy
23. Plan the area and offices for the organization and its employees according to the needs and available resources.
24. Supervising administrative services such as secretarial work and maintenance management.
25. Ensuring that employees comply with the administrative regulations and procedures.
26. Preparing and updating job descriptions that fall under his direct supervision, and reviewing the descriptions of indirect subordinates.
27. Prepare and keep confidential test questions and interviews.
28. Participation in the CVs screening committee and the interviewing committee and correcting tests for jobs that fall within the scope of his administration.
29. Effective participation in periodic meetings and meetings in and outside the organization related to the job.
30. Investing opportunities and resources for self-learning and developing a network of professional relationships to raise specialist competence
31. Archiving documents and following up the work team to do this according to the archive system used in the organization.
32. Encourage the work team to present new methods and ideas and appreciate it.
33. Supporting the team in preparing their annual goals, adopting them and following their progress towards achieving them, evaluating the performance of the direct subordinates,
34. Supervising the setting of annual plans for career development, self-learning, and participatory learning to raise their levels of performance and skills.
35. Show a spirit of cooperation and understanding of the needs and problems of other units related to its field of work and work to accommodate them and contribute effectively to providing solutions to them.
36. Follow safety and occupational health instructions while performing tasks.
37. Raise suggestions and conceptions that would raise the level of performance in the organization and inform the persons concerned of any matters that might affect the integrity, impartiality, and reputation of the organization.
38. Compliance with organizational systems, procedures, principles, and values in the organization.
39. Perform other duties related to the job field, as requested by the line manager.

Qualifications and job experience

Bachelor's degree in business administration or a related major

At least 5 years working in the field of human resources management

Skills

Advanced English and Arabic language and writing skills

Familiarity with labor regulation and laws in the republic of Yemen and wage regulations

Knowledge of the foundations of employment, growth and career learning.

Meeting planning and management skills.

M.s office package handling, especially word and excel

Personal values and behavior

Self-control

Responsibility

Positive and initiative.

Personal competencies

 Emotional intelligence

Strategic planning and result-based management. 

High capabilities ineffective communication, negotiation, and presentation skills. 

Ability to manage multiple files and work under pressure. 

Interested candidates shall apply through the below link with attaching the CVs