Project Manager

• Job Title:  Project Manager
• Reporting to:  Food Security and Livelihood Programs Manager
• Sector: Food Security and Livelihood
• Location: Aden with frequent visits to Hadramout Alwadi and Alsahel
• Deadline: 23 Septemper2023

About NMO:

NMO is a registered national NGO with the Ministry of Social Affairs and Labor No. 284. Our mission is to take the lead to empower communities in Yemen through humanitarian response and sustainable development programs in a professional way through effective partnerships. NMO started its activity in Yemen since 2012 and has been implementing projects in 5 sectors, namely FSL , Education and child protection , WASH and Health , Shelter and CCCM and protection , and Governance and Capacity building

Purpose of the job

Under the supervision of the FSL Program Manager, the Project Manager will provide technical leadership and quality control in the management, design, implementation, monitoring, and evaluation of the projects The project Manager will be responsible for overall project management, technical support, implementation, monitoring, and reporting to ensure that project objectives are on track, which will require him/her to work constructively with other departments of the organization and will provide all technical support, guidance to the teams on the ground and assist in program development and implementation

Duties and Responsibilities

NMO is looking for an efficient and qualified person to fill the position of Governance and Capacity Building Project Manager to carry out the following Tasks and Responsibilities

General

• Provide management, guidance, and technical oversight of the project throughout the project cycle to ensure project design, start-up, implementation, and close-out are in line with NMO quality principles and standards, donor guidelines, and industry best practices
• Effectively manage talent and supervise Manage team dynamics and staff well-being Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports 

Project Planning

• Responsible for developing the implementation strategy and overseeing the processing of tools and materials required for the implementation of activities and tools
• Responsible for organizing periodic meetings and providing ongoing updates on the progress of implementation
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
• Supervision of the implementation of the project plans and the team's follow-up to completion

Coordination and communication

• Coordinate and communicate with the local authorities at the governorate and district level, and communities within the project framework, ensuring their meaningful participation
• Communicate and coordinate with donors and stakeholders to facilitate project work
• Support, and facilitate the communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, and stakeholders in all stages of project design and implementation

Project Management

• Ensure effective project implementation by closely managing and adhering to project guidelines throughout the entire process
• Carry out the timely implementation, quality, and project budget management
• Prepare and review project plans (procurement - cash - project plans) and create and implement employee support and training plans for each activity
• Supervise the implementation of the work plan and completion of the activities related to the project as per the work plan
• Manage the team by holding periodic meetings and keeping track of team vacations
• Regular updating of the work plan, tracking deliverables, and other relevant documents for effective project management
• Develop and review the project strategy in coordination with the concerned program and local authorities at the level of governorates, directorates, and target communities
• Prepare all necessary documents, implement follow-up procedures, draft correspondence related to project implementation and liaise with government counterparts
• Carry out the project's financial and administrative activities
• Provide support to the project officer and field coordinator and deal with responsible parties, service providers and other parties

MEAL Activity

• Oversee project monitoring and evaluation activities, ensuring that project indicators and results are achieved at all stages of implementation
• Ensure that the project is implemented on time, target, and budget, using effective monitoring and evaluation systems to reach the desired effects

Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs, and they follow them accordingly
• In cooperation with the relevant Security Officer, monitor the local security situation and inform the Security Officer of developments through regular written reports
• Contribute to the updating of the security guidelines in the project area of intervention
• Perform risk management to minimize project risks

Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled, and filed according to NMO procedures
• Ensure staff awareness of and respect for NMO's code of conduct

Reporting

• Provide regular and timely updates on progress and challenges to supervisors and other team members
• Preparing and drafting all types of reporting for the project (quarterly, interim, and final reports), that are required for donors or clusters, and submitting these reports to his/her line manager
• Ensuring that project documents are updated (paper, electronic) periodically
• Implement document and filing control procedures for all types of project-related materials, including reports, project narratives, financial documents, and knowledge products, both in hard copy and digital formats, and ensure the creation, organization, and maintenance of comprehensive project documentation throughout its lifecycle
• Facilitate proper monitoring of project inventory, attendance records, and filing system

Qualifications, Skills and Experience

• Bachelor’s degree in economics, business administration, management, social science, public administration, or another related field  

Experience

• A minimum of 4 years relevant work experience in business administration, project management/project implementation, administrative work, or other substantive area
• Minimum of 2 years of professional experience in the livelihood FFA and FFT sector and familiarity with working in cash for work; experience with NGO/INGO is required
• Strong technical knowledge and understanding of FFA and FFT challenges
• Experience in Food and Livelihood and transition Projects
• Solid knowledge of practical operational and procurement plans and procedures
• Practical and theoretical knowledge of community mobilization and development in conflict-affected areas
• Experience in the design and implementation of M&E activities

Skills and Qualities

• Strong task management skills, including attention to detail to achieve timeliness and required quality
• Ability to work independently, problem-solving, and decision-making skills
• High skills in coordination, communication, persuasion, and presentation
• Advanced computer skills in MS Office programs, particularly Excel
• Excellent oral and written English skills with the ability to draft and edit project reports
• Strong organizational skills and ability to multi-task
• Understanding of gender, protection and human rights
• Honest, hardworking, and committed to community development
• Fluent in English and Arabic languages