Project Officer

• Job Title: Project Officer
• Reporting to: Project Manager
• Sector: Food Security and Livelihood
• Location:   Wadi Hadramout with frequent visits to Aden
• Deadline: 23 September 2023

About NMO

NMO is a registered national NGO with the Ministry of Social Affairs and Labor No 284 Our mission is to take the lead to empower communities in Yemen through humanitarian response and sustainable development programs in a professional way through effective partnerships NMO started its activity in Yemen since 2012 and has been implementing projects in 5 sectors, namely FSL , Education and child protection , WASH and Health , Shelter and CCCM and protection , and Governanceand Capacity building

Purpose of the job

Project Officer is responsible for planning, developing, monitoring, and evaluating the assigned tasks of project activities She/He will carry out managerial responsibilities of overall project activities throughout the whole implementing period of the project The project Officer will be responsible for supervising all activities and ensuring that the project is on the right track, achieving the planned targets, and indicators, and performing all the respective activities

Duties and Responsibilities

NMO is looking for an efficient and qualified person to fill the position of Project Officer to carry out the following Tasks and Responsibilities

Project Planning and Coordination

• Planning for all different phases of the project to implement the project
• Organize activities and resources to achieve project objectives and set implementation priorities in accordance with the action plan
• Coordination and communication with local authorities at the government and district levels
• Participate in the mobilization and awareness-raising of key stakeholders and target communities
• Participation in the preparation and revision of project plans (procurement - cash - project plans)
• Responsible for the implementation of the action plan and the periodic updating of project-related activities according to the action plan
• Liaise with the targeted executive unit local authority to facilitate project implementation and overcome any challenges

Project Management

• Supervise and verify the implementation of project activities from courses, training workshops, and advisory work at the governate and district levels
• Preparation of the terms of reference for trainers and consultants in all project activities and processing all documentation on trainers and consultants
• Preparation of the procurement plan and purchase orders for all project activities in accordance with the work plan and NMO procedures
• Preparation of all training course and workshop requirements (attended sheets, agenda, reports, liquidation of trainee entitlements)
• Supervising the processing and documentation of training courses and workshops in the governorates in coordination with the governorate coordinators
• Overseeing the performance of field coordinators and evaluating their performance in the implementation of all training courses and workshops and periodically reporting delivery
• Implementation of follow-up procedures, drafting communications on project implementation, and liaison with government counterparts
• Ensure that all project activities are being implemented in line with NMO policies, respecting donor and cluster regulations, as well as international humanitarian standards

MEAL Activity

• Ensure the monitoring periodically by holding periodic meetings, giving the Team accurate guidance on expected responsibilities and tasks and providing their needs for the implementation of activities
• Ensure that project records and documents (reports, action plans, reports) are prepared, compiled, and maintained in accordance with NMO procedures
• Monitor the implementation of the project through monitoring progress through liaison with the monitoring and evaluation team and overseeing progress
• Involve the monitoring and evaluation team in the implementation plans of Activities
• Ensure that the project is implemented on time, target, and budget, using effective monitoring and evaluation systems to reach the desired effects
• Monitor activities, oversee the technical design and execution, and evaluate progress

Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs, and they follow them accordingly
• In cooperation with the relevant Security Officer, monitor the local security situation and inform the Security Officer of developments through regular written reports
• Monitoring the local security situation and informing the security officer of developments through regular written reports

Transparency

• Ensure awareness and respect of the NMO Code of Conduct and Personnel Policies
• Demonstrate a comprehensive understanding of and effectively implement policies and regulations pertaining to quality and compliance, security and safety, logistics, finance, and information technology

Reporting

• Commit to providing regular and timely updates on progress and challenges to field coordinators, trainers and project consultants
• Preparation of all reports for the project phases (quarterly, interim, and final)
• Ensure project legal documents are completed, signed, and archived (soft & hard copies)
• Compile, copy and file all project documents

Qualifications, Skills and Experience

• Bachelor’s degree in economics, business administration, management, Engineer, or another related field  

Experience

• Minimum of 2 years of professional experience in the livelihood FFA and FFT sector and familiarity with working in cash for work; experience with NGO/INGO is required
• Strong technical knowledge and understanding of FFA and FFT challenges
• Solid knowledge of practical operational and procurement plans and procedures
• Practical and theoretical knowledge of community mobilization and development in conflict-affected areas
• Experience in the design and implementation of M&E activities

Skills and Qualities

• Strong task management skills including attention to detail to achieve timeliness and required quality
• Ability to work independently, problem-solving and decision-making skills
• High skills in coordination, communication, persuasion, and presentation
• Advanced computer skills in MS Office programs, particularly Excel
• Excellent oral and written English skills with the ability to draft and edit project reports
• Strong organizational skills and ability to multi-task
• Understanding of gender, protection and human rights
• Honest, hardworking, and committed to community development
• Fluent in English and Arabic languages