Project Senior Officer

Job Title: Project Senior Officer

Reporting to: FSL Program Manager

Sector: Food Security and livelihood

Location: Aden with frequent visits to the project site

Contract Duration:12 months

NMO is a registered national NGO with the Ministry of Social Affairs and Labor No. 284. Our mission is to take the lead to empower communities in Yemen through humanitarian response and sustainable development programs in a professional way through effective partnerships. NMO started its activity in Yemen since 2012, and has been implementing projects in 5 sectors namely FSL, Education and child protection, WASH, Shelter, and Governance and skill-building.

NMO is looking for an efficient and qualified person to fill the position of Project Senior Officer to carry out the following tasks and responsibilities:

Tasks and Responsibilities:

1- Adherence to the policies and procedures of Nahda Makers Organization.

2- Overall responsibility for the timely and quality implementation process and managing project budget.

3- Communicate and coordinate with donor and stakeholders to facilitate project work.

4- Build relationship with communities, community leaders through clear communication and positive interactions in accordance with NMO values and principles

5- Preparing and Reviewing plans for project (purchases - cash - project plans), and create and implement staff training and support plans for each activity.

6- Provide technical guidance and training as needed to the assigned team

7- Supervising the implementation of work plan and the completion of project-related activities according to the work plan.

8- Give attention to ideas and information coming from project staff or field visits which may assist in future project proposals. Such information is included in biweekly reports. And make well informed decisions and problem solve any issues related to assigned project activities

9- Preparing the periodic and final reports of the project according to the dates agreed upon with the donors. And proper filling in of project documents according to donor procedures.

10- Supervising the selection of field work teams and preparing contracts for field supervisors and facilitators.

11- Manage the team by holding periodic meetings and tracking team vacations.

12- Oversee the flow of information to other departments concerning assigned project activities

13- Supervising the movement plans for the project and following up on individuals 'financial dues.

14- Responsible for data collection from field staff to ensure they are relevant for assigned project activities; including beneficiary database information, replacement forms, input distribution monitoring, surveys and reporting requirements

15- Supervising the selection of the beneficiaries according to the criteria.

16- Actively represent the organization in meetings, events and related trainings.

17- Coordination with other units of the organization and holding the necessary meetings to facilitate the implementation of the project.

18- Conduct periodic field visits to the project and inspect work progress.

19- Provide information on the progress of activities, challenges and successes in any other format, as requested by the program Manager.

20- Send biweekly report to Program Manager, which includes detailed and accurate data concerning all activities assigned as well as addressed progress, specific challenges and successes in the work.

21- Take part in the appraisal for team members and support internal capacity building of team when possible to improve the overall quality of the assigned activities.

22- To archive documents and follow up the work team to do so according to the archive system followed in the organization.

23- Perform other duties as required of the direct supervisor and related to his job position.

Qualifications, Skills and Experience:

Qualifications: University degree in (Economics, Business Administration, Education, Accounting, Engineering…etc.) or a comparable discipline.

Experience:

• 1 to 3 years’ experience in administrative, operational support, and technical functions of managing similar Food Security and livelihood projects consisting of awareness campaigns, distributions and trainings with a humanitarian organization.

• Solid knowledge of practical operational and procurements procedures and experience maintaining good implementation.

• Experience in development. 

• Have the experience of working in emergencies & under pressure & generate reports after each activity implementation.

Skills:

• Encourage innovation & creative solutions: Identifies opportunities to be creative in their own work and to help the team be more innovative and accurate in their respective tasks and areas of work.

• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

• Strong task management skills including attention to detail to achieve timeliness and required quality.

• Knowledge of office systems, including experience with computer application (e.g. Word, Excel, E-mail).

• Good English interpersonal skills (oral and written).

• Ability to work independently, problem-solving and make decisions skills.

• Strong Community Mobilization skills.

• Honest, hardworking and committed to community development.

• Ability to effectively represent the organization and its program at field level.

• Ability to write reports.

• High skills in communication, persuasion and presentation.